# Marketing & Information Register
The Marketing & Information register helps you track what marketing materials and pre-enrolment information your RTO uses, and ensures they're reviewed regularly.
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## What Gets Tracked
You can add any material that promotes your RTO or informs prospective students:
* **Marketing & Advertising** — brochures, ads, social media posts, website content
* **Pre-Enrolment Information** — course guides, fee schedules, entry requirements
* **Recruitment Scripts** — phone scripts, email templates used when recruiting students
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## One-Off vs Ongoing Materials
When you create a material, you choose whether it's **one-off** or **ongoing**. You can't change this later, so choose carefully.
One-Off
Use for materials you distribute once and then you're done.
**Examples:** Email campaigns, social media posts, event flyers, SMS blasts
**How it works:**
1. Create the material with your document
2. Provide **distribution details** — who's the audience and where will it be sent
3. Submit for review and get approval
4. Select **Record Distribution** when you've sent it
5. Done — the material moves to the Complete tab
One-off materials have a single version. Once distributed, there's nothing more to track.
Ongoing
Use for materials that stay live and need regular reviews.
**Examples:** Website course pages, printed prospectus, brochures in reception
**How it works:**
1. Create the material with your document
2. Provide **display locations** — where is this published or displayed
3. Set a **review frequency** — every 3, 6, or 12 months
4. Submit for review and get approval
5. Select **Mark In Use** to make it live
6. When the next review is due, create a new version and repeat
Ongoing materials are versioned — each time you update the content, you create a new version. Previous versions are kept in the material's history. See [Updating and Withdrawing](/help/marketing-withdrawing) for details.
If you're unsure, choose **Ongoing**. It gives you version history and review tracking you might need later.
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## Creating a Material
1
Go to [**Marketing & Information**](https://app.rtosafe.com.au/MarketingMaterials) and select **New Material**
2
Enter a title, select the type, and choose how it's distributed (website, print, email, etc.)
3
Choose the **lifecycle** (one-off or ongoing) and fill in the required details for that type
4
Upload the document and select **Save**
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## Linking to Your Scope
Use the **Scope** tab to link materials to the training products they cover. This helps you see which courses or qualifications each material relates to, and find materials when a training product changes.
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## What Happens Next
* Materials appear in the **Active** tab while in draft or in use
* Completed materials (distributed one-offs, withdrawn items) move to the **Complete** tab
* Ongoing materials show their next review date so you can plan ahead
* All changes are logged in the material's history