# Updating and Withdrawing Ongoing materials can be updated with new versions as your content changes. If a material is no longer needed, you can withdraw it instead.

This only applies to **ongoing** materials. One-off materials are distributed once and don't need updating or withdrawing.

*** ## Updating with a New Version When your content changes — a fee update, new course information, or a refreshed design — create a new version rather than withdrawing the material.

Open the material and select **New Version**

Upload your updated document and add version notes describing what changed

Submit the new version for review

Once approved, select **Mark In Use** to make it live

When you mark a new version as in use, the previous version is automatically superseded. You don't need to withdraw it separately — RTOSafe keeps it in the version history for your records. *** ## When to Withdraw Withdraw a material when: * You're no longer offering the course or qualification it covers * The material is being replaced by something completely different (not just an update) * A review was rejected and you can't fix the issues If a review is rejected on a material that's currently in use, RTOSafe flags it for immediate withdrawal. You'll see a red warning until you either withdraw it or upload a corrected version. *** ## Withdrawing a Material

Open the material and select **Withdraw**

Enter the date you removed the material from circulation

Explain why you're withdrawing it

RTOSafe shows you the display locations you entered when creating the material — use this as a checklist to ensure you've removed it everywhere

Confirm you've removed all physical and digital copies, then select **Withdraw Material**

*** ## What Happens Next * Withdrawn materials move to the **Complete** tab * The withdrawal reason and date are recorded in the material's history * You can still view withdrawn materials, but they can't be made live again