# Create a New Version
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## When to Use This
When you've updated a policy document and need to replace the current version in RTOSafe. Creating a new version:
* Keeps the previous version in the policy's history
* Triggers new agreement requests for staff (if agreements are enabled for that policy category)
* Optionally logs the change in Continuous Improvement
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## Steps
1
**Open the policy**
Go to [**Policies**](https://app.rtosafe.com.au/Policies) and select the policy you want to update.
2
**Start a new version**
Select **Create New Version**.
3
**Add the updated content**
**For uploaded policies:** Upload your updated PDF or Word file.
**For online policies:** Edit the content directly in the editor.
RTOSafe automatically detects your policy type and shows the right option.
4
**Complete version details**
* **Version** — Enter a version number (e.g., "2.0" or "1.1")
* **Version Notes** — Describe what changed
Optionally, tick **Log this change in Continuous Improvement** to create a CI record automatically. If you tick this, you'll need to add an **Opportunity for Improvement** description.
5
**Save**
Select **Save** to publish the new version.
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## What Happens Next
* The new version becomes the current version immediately
* Previous versions remain accessible in the policy's version history
* If staff agreements are enabled for this policy category, new agreement requests are created for all relevant staff
* If the policy is public, the public link automatically shows the new version
* A new review task is scheduled for 12 months from now
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## Common Issues
Version number already exists
Each version needs a unique number. Check the version history to see what's been used.
Can't find Create New Version button
Only policies (not other document types) support versioning. Check you're viewing a policy, not a form or template.
Staff didn't get new agreement requests
Check that the policy category is linked to their department and that agreements are enabled for that category.