Everything You Need for RTO Compliance

Staff Compliance

Staff Portal
Staff upload documents, log PD, and view policies from their own portal.
Staff Credentials & Expiry Alerts
Track qualifications and licences with automatic expiry alerts.
Professional Development
Trainer Matrix
Currency and qualifications mapped to your scope of delivery.
Organisation Chart
Visual staff hierarchy with positions, job descriptions, and reporting lines.

Governance, Risk & Improvement

Risk Gap Analysis AI
AI spots missing risks based on your RTO's operational profile.
Risk Register
Continuous Improvement
Log initiatives, track outcomes, and prove progress to auditors.
Meetings & Governance
Record meetings, decisions, and follow-up actions with full audit trail.

Standards & Evidence

Standards Gap Analysis AI
AI highlights gaps in your evidence coverage against the Standards.
Auto-Map Policies & Procedures AI
Upload a policy and AI maps it to the relevant Standards clauses automatically.
Standards Progress Tracker
Track your progress clause-by-clause and set up recurring reviews.

Policies & Procedures

Policy Analysis AI
AI-powered recommendations to strengthen your policies against the Standards.
Automatic Version Control
Every document upload creates a new version automatically. Full history of changes.
Policy & Procedure Centre
Version control, scheduled reviews, and staff acknowledgements for all policies.

Training Products

Sync Scope to training.gov.au
Sync your scope from training.gov.au and track risk and resources per qualification.
5-Year Validation Program
Risk-based validation scheduling, record findings, and track corrective actions.
Scope Risk Ratings
Rate each training product by risk level to prioritise validation and monitoring.
Marketing & Information Register

Stakeholders & Feedback

Stakeholder Engagement
Record industry consultations and track engagement across your scope.
Public Feedback Forms
Customisable public forms that auto-generate feedback records with AI summaries.
Feedback System
Capture, analyse, and action feedback from students, staff, and industry.
Complaints Management

Operational Compliance

Compliance Calendar
Never miss a deadline or review date — see everything due at a glance.
Automatic Alerts
Dashboard alerts surface overdue items and compliance issues automatically.
Renewals & Expiries
Insurance, licences, registrations — all tracked with expiry alerts.
Task Scheduling
Incident Register
Track workplace incidents, injuries, and near-misses with investigation and notification tracking.
Facilities Management
Manage training locations with responsible staff, capacity, and linked compliance tasks.
Checklist Templates
Reusable checklists for standardised quality assurance across reviews, tasks, and marketing.
Audit Export Tool
Export your compliance data in a format ready for any audit or regulatory review.
Full Audit Trail
Every action logged — who did what, when, and why. Across the entire system.

Reporting & Dashboards

CEO Report
One-page compliance overview for governing persons and board reporting.
Compliance Dashboard
Real-time overview of alerts, overdue items, and compliance health.
Trainer Matrix Report
Staff competency and currency mapped to scope, with gap analysis. PDF export.
Scope Coverage Report
Delivery coverage and document completeness across your entire scope. PDF export.
Staff Document Compliance
Expiring, expired, and unverified staff documents at a glance. Excel export.
Feedback Trends
Analyse feedback patterns over time to identify systemic issues.
Policy Audit Report
Policy review status, overdue reviews, and staff acknowledgement tracking.
Validation Program Status
Overdue validations, missing coverage, and program completion tracking.

Want to see how it works?

Book a Demo

Matt Debarro

RTO Manager, Youth Futures - RTO 52833

See It In Action

Watch how RTOSafe handles some of the most common compliance pain points.

Professional Development

1:23

PD plans, staff self-service, approval workflows, and automatic Trainer Matrix.

Learn more

NEW

Task Scheduling

1:44

Recurring compliance tasks with assignment, checklists, and audit trails.

Learn more

Feedback & Stakeholders

4:33

Track feedback through to action — with a full audit trail.

NEW

Marketing Register

1:20

Version control, compliance checklists, and scheduled reviews for all materials.

Learn more

Organisation Structure

0:49

Visualise your staff hierarchy with positions, reporting lines, and job descriptions.

Risk Register

3:49

AI-powered risk detection, controls, and strategic overview.

Learn more

Ready to Transform Your RTO Operations?

See how all these features work together to streamline your RTO business operations, ensure compliance, and drive growth. Book a demo or explore our pricing options.

Book a Demo View Pricing

Remarkable difference for our RTO

"We have been using RTOSafe for our RTO's full compliance management, and it has made a remarkable difference for us at Allens Training. The AI-driven technology simplifies our daily tasks, making it easy to schedule and monitor our systems and practices against the RTO Standards and manage our validation and continuous improvement requirements.

RTOSafe is like having an expert compliance officer and administrator all in one guiding us through every step to ensure we stay audit-ready. We now have complete confidence in managing our ever-changing regulatory obligations."

Ferne Robinson

General Manager Regulatory Compliance

Allens Training - RTO 90909

Built for Self-Assurance. Not Just Compliance.

Everything You Need for RTO Compliance

Staff Compliance

Governance, Risk & Improvement

Standards & Evidence

Policies & Procedures

Training Products

Stakeholders & Feedback

Operational Compliance

Reporting & Dashboards

See It In Action

Professional Development

Task Scheduling

Feedback & Stakeholders

Marketing Register

Organisation Structure

Risk Register

Ready to Transform Your RTO Operations?

Remarkable difference for our RTO