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RTOSafe Marketing & Information Register
One register for every brochure, webpage, social post, and agent site. Review it against a built-in compliance checklist. Prove it was checked before it went out.
There's the website, some brochures from the last open day, a few social posts. It's scattered and nobody has a single list.
A change goes live and the compliance team finds out later — or doesn't. There's no step where someone checks it against the Standards first.
You've looked over course pages and brochures plenty of times. But there's no checklist, no sign-off, no date stamp. You can't prove it was systematic.
Register it. Review it. Track it. Every material, every version, every review.
Add every piece of marketing — websites, brochures, social posts, agent pages, course guides. Link each one to the qualifications it references.
Run each material through a built-in compliance checklist covering codes, titles, NRT logo, fees, third parties, and more. Approve or reject with notes.
Set a review frequency for ongoing materials. When content changes, upload a new version. The audit trail captures every review, every approval, every withdrawal.
Every material is reviewed against a checklist drawn directly from the Standards. Not a generic tick-box — a structured review that covers exactly what ASQA looks for.
Each item is answered Yes, No, or N/A with notes. A material can't be approved if any item fails — so nothing goes live without being properly checked.
When the auditor asks "how do you quality assure marketing materials before distribution?" — you show them this.
Checklist Preview
+ 26 more items covering third parties, delivery details, support services, imagery, and more
INF-7: Course Information — BSB50120
Version 3
Uploaded 12 Mar 2026
Version 2
Withdrawn 11 Mar 2026 — "Superseded unit codes"
Version 1
Withdrawn 15 Sep 2025 — "Fee structure updated"
When content changes, upload a new version. The previous version is withdrawn with a reason recorded. You can see the full history of every material — what changed, when, and why.
Link each material to the qualifications it references. When a scope change happens, you can instantly see which materials need updating — no more guesswork.
Three material types. Every distribution channel. One register.
Website pages, social media, Google Ads, brochures, flyers, agent materials
Course guides, student handbooks, fee schedules, enrolment packs
Phone scripts, email templates, verbal representations used by recruitment staff or agents
Set a review frequency for ongoing materials. RTOSafe tracks the next review date and flags overdue items on your dashboard.
Link materials to the qualifications they reference. When scope changes, you instantly know which materials need attention.
Track when materials went live, who published them, and when they were withdrawn. Complete lifecycle visibility.
Every creation, review, approval, rejection, and withdrawal is logged with who did it and when. Your evidence writes itself.
When materials become outdated, withdraw them with a recorded reason and confirmation. No more old brochures floating around untracked.
Website, social media, email, print, verbal — track materials across every distribution medium in one place.
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